Policies
Policies
Reservations Policies:
| Recognition |
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| All student groups and organizations must be recognized by OSA and registered by the Dean of Students Office in order to use Reeve Memorial Union facilities at the student rate. They must also be in good standing with OSA and Reeve Memorial Union. |
| Responsible Use |
| All groups and organizations scheduled to use the Reeve Memorial Union facilities will be responsible for the actions of their members and guests. They are responsible for the proper use of the facilities, furnishings and equipment in the scheduled areas by anyone attending the function. |
| Reservations |
| All reservations for meeting rooms and lounge areas must be made with the Reservation Office in the Union Administrative Office during regular office hours at least 72 hours in advance of the event. (Exceptions made only under unusual circumstances). |
| Cleaning/Damage Fees |
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Charges will be assessed for labor, in addition to rental charges, when an excessive amount of cleaning is required to return the areas used to a condition adequate for continued use. There will be extra charges accessed for damages resulting from chewing gum, candle wax or misuse of any furnishings or equipment where repairs or replacement is required. |
| Audio-Visual Equipment |
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Reeve Memorial Union will supply standard audio-visual equipment at the rates listed on the following page if it is reserved at least 24 hours in advance. Audio-visual equipment is available on a “first come, first served” basis. If an event requires special setup or equipment for any campus building except Reeve Memorial Union see Facilities Management Office, FMB 101. For audiovisual equipment needed outside of Reeve Memorial Union, contact Media Services in Polk Library. |
| Extended Hours |
| Events scheduled in Reeve Memorial Union requiring extended building hours (early or late) will be assessed an hourly rate in addition to any rental and service rates. Hourly rates will be assessed if an event is scheduled during a period of time when the building would normally be closed. |
| Storage of Materials/Equipment |
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Reeve Memorial Union does not assume responsibility for damage to or loss of any materials or equipment left in the building on display or in storage. All items will be given the same care and protection given to Reeve Memorial Union property. |
| Financial Responsibility |
| Groups or organizations with past due accounts beyond 30 days will not be able to reserve rooms for future events and any current reservations may be cancelled until the balance due is paid in full. |
| Fire Safety |
In the interest of personal safety, we ask users of the building to follow all fire safety regulations, including:
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| Late Cancellations |
The sponsoring group agrees to cancel reservations as soon as possible if plans are changed so the space can be made available to other groups. A rental charge will be assessed for cancellations under the following conditions:
A charge will also be assessed for any labor expense to date of cancellation. |
| Food Service/Catering |
| Food is allowed only in those areas where it is authorized (dining areas and catered rooms). All food served in Reeve Memorial Union must be provided by the University Dining services (cash operations or catering). Arrangements for food for banquets, receptions, parties, dances, meetings, etc. are to be made with the catering staff at least one week in advance of the event. Final arrangements must be completed and guarantee numbers for catered events confirmed 72 hours before the scheduled event. |
| Alcohol |
| All events and activities taking place in Reeve Memorial Union must abide by campus alcohol policies. Copies of the UWO Code of Conduct regarding the Possession & Consumption of alcoholic Beverages are available at the Reeve Memorial Union Reservations Office. Alcoholic beverages may be served on a catered basis as requested by University organizations, or other functions, and must be approved by the University. Alcoholic beverages cannot be carried out of beverage serving areas. Parties, dances and socials that are advertised and open to the public must be “dry events.” Dry events are defined as no alcohol on the premises. |
| Decorations |
| Decorations, displays or exhibits that require flame or water cannot be used in Reeve Memorial Union. Hurricane candles are permitted when special arrangements have been made through the Reeve Memorial Union Reservation Office. (Open flame candles are prohibited). The use of tape, glue, thumbtacks or adhesive on the walls, ceilings, doorframes, columns or staging for attaching any material is typically not permitted. If needed, building staff will assist your organization with alternative ways to hang materials that will not damage walls or finishes. |
| Right to Cancel |
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Reeve Memorial Union reserves the right to cancel or alter any reservation if it conflicts in any way with the general policy and educational mission of the University. |
| Deposit |
| A deposit is required for any organizations other that University Departments or state agencies |
| Smoking |
| Smoking areas are available near entrances to the building. |
| Parking |
| Parking permits are required on campus during weekdays and may be purchased at the University Parking Office (Blackhawk Commons-lower level) or by calling 424-4455. Parking in campus lots is free from 4:30 p.m. Friday through 6:00 a.m. Monday. |
Do you have questions or need personalized assistance?
We're happy to help!
Reservation Desk: 920.424.2435
Email: reevereserve@uwosh.edu
Or visit us in person: Reeve Union Rm.104
